PROVIDING SAFE SECURE STORAGE FOR OVER 30 YEARS

Packing and Storing Tips

Preparation and planning are essential components for successful moving and storage.

Business storing and packing are made easy with these expert tips!

Documents

Self storage can be an important asset in protecting and preserving private information. When planning to archive personal or business documents in a self-storage unit, be sure to consider these tips:

 

 Store documents with security and safety in mind

  • Make multiple backups of all stored documents and keep them in a separate location
  • Consider using locked containers such as file cabinets or fire safes
  • Store all documentation on password-protected CD or DVD

Preserve paper, videos, DVDs and CDs with proper packing

  • Fill boxes, even if just with packing material – loosely packed materials can shift during transport and lifting
  • Packed boxes should weigh no more than 30-50 lbs. for safe lifting
  • Raise boxes off the ground with pallets, wood, plastic or cardboard
  • Use airtight packaging to prevent mildew or water damage
  • Consider anti-static packaging for videotapes, DVDs and CDs
  • Do not use newspaper, as the print can transfer
  • Stack boxes with oldest information at the bottom in the back
  • Pack for longer than you plan to store – just in case
  • When packing files, place binders in between groupings to lend sturdiness
  • Label boxes clearly and carefully with waterproof labels / markers

Medical, Legal and Financial Data

Self-storage units provide a convenient way to store corporate documentation.

Proper Packing of Documentation and Data

  • Make multiple backups of all stored documents and keep them in a separate location
  • Use locking containers such as file cabinets or fire safes
  • Use airtight packaging to prevent mildew or water damage
  • Store all documentation on password-protected CD or DVD; anti-static packaging for videotapes, DVDs and CDs is recommended to prevent data loss
  • Use racking systems or pallets to keep boxes off floor and organized
  • Cover boxes with a tarp
  • Fill boxes, even if just with packing material – loosely packed materials can shift during transport and lifting; do not use newspaper, as the print can transfer
  • Packed boxes should weigh no more than 30-50 lbs. for safe lifting
  • Pack for longer than you plan to store – just in case.
  • When packing files, place binders in between groupings to lend sturdiness
  • Label boxes clearly and carefully with waterproof labels / markers
  • Stack boxes with oldest information at the bottom in the back

Retail Business Goods

If stacks of supplies, awkward fixtures, seasonal decorations or unused signs are taking up valuable room in your restaurant or shop, self storage can be a cost-saving option.

Brick-and-mortar businesses and online store owners alike need convenient, inexpensive ways to store merchandise, equipment, marketing materials and supplies. In most cases, self-storage space will cost less per square foot than the same space in your restaurant or store. Plus it provides a convenient way to stock up on inventory and stay organized when storage space is limited.

Keep these guidelines in mind when planning to use self storage for your retail business:

Choosing a Self-Storage Facility

  • Security at a self-storage facility may exceed what you have in your store or restaurant. Keypad access, security cameras, perimeter fencing and on-site management are common security measures in facilities.
  • Your schedule may require access to your unit at unusual times such as early morning or late night. Talk with your storage facility manager about typical keypad entry access times, or if necessary, special arrangements. Some facilities allow 24-hour access.
  • If you plan to store items that are sensitive to extreme heat or cold, or plan to visit your unit regularly for lengthy periods of time, be sure to check if the facility offers climate- controlled space. This may cost a bit more, but ensures the temperature within your storage space stays within a more comfortable 50-80 degrees.

 Choosing Self-Storage Units

  • Estimate size based on long-term use (most people end up storing more for longer periods than they originally planned). 
  • If you have multiple locations for your business, multiple, smaller storage units can be more convenient than one large unit. Some units may be used for longer-term storage, while others used primarily for inventory and delivery.
  • Drive-up or outside storage space is useful for parking delivery vans, lawn care trailers and equipment, and other business-related vehicles.
  • Selling directly from a self-storage unit is usually not allowed.

Medical and Pharmaceutical Products

Pharmaceutical companies industry wide are now finding it more efficient to find storage space using corporate reserves for their sales reps, rather than the representative finding their own space.

Pharmaceutical sales reps use self-storage space as a “home base” for receiving shipments and product.  Having the extra space to store drug samples, literature and marketing items close to their clients’ offices is important to their daily productivity.

  • Location -- as it relates to the proximity to the sales territory is essential in saving valuable work time while keeping the Pharma rep out in the field, face to face with clients
  • Climate-controlled space -- is required to prevent damage to pharmaceutical samples from extreme heat and cold, keeping the temperature within the unit between 50-80 degrees is often a necessity
  • Security features – providing a safe environment for the rep includes state-of-the-art-security with video cameras, perimeter fencing, on-site management and keypad access

Computers and Electronics

Protecting computers and electronics from damage while they are in storage is a straightforward process, and an important one. Rust, mold, cracking, breakage or flooding can render a high-end piece of equipment useless. The following are recommended steps to make sure you will be able to unpack your computer, printer, scanner, media component, power tool, etc. in the same working condition it was originally stored.

Selecting a Storage Unit

  • Controlling the temperature within a self-storage unit is crucial when it comes to electronics. If your equipment will be stored in a geographical region that experiences extreme hot or cold temperatures, look for a facility that offers climate-controlled storage. Using central air and heat, the temperature in these units is typically kept between 50 and 80 degrees. This prevents cracking and corrosion from damaging electrical components.
    (If equipment has been stored in freezing temperatures, be sure to wait 48 hours for the device to warm up before turning it on.)

Safe Storage

  • Always back up data in several different ways and store in several different locations.
  • Take tapes out of VCRs, camcorders and data backup devices, and CDs and DVDs out of drives and players.
  • Cover equipment with a cotton sheet or canvas cover to prevent dust buildup while allowing for air circulation.
  • Never wrap computers or electronic devices in plastic for long term storage. Plastic traps moisture in, and fosters mold and mildew growth.
  • Use boards or pallets to raise equipment off the floor; some facilities offer free pallets for use in the facility.
  • When possible, store devices in their original boxes and packing.
  • Protect monitors, screens, scanner glass and other fragile parts with cardboard or pieces of bubble wrap or foam and tape. Mark glass parts as fragile to avoid leaning heavy objects against them.
  •  Equipment cannot be plugged in while in storage.

 

box bend

Whether you are selling your current home or have just run out of space, Aspen Mini Storage is the best place to store your things.

What We Offer

Proven Service

• On-site management

• Climate control units

• Car, boat, RV, motorcycle and trailer storage

• On-site septic disposal

• Drive-up units

• 24 hour video surveillance

• Security fencing and excellent lighting

• 24 hour gate access for business and RV owners

• Electronic gate access

• Padlocks for sale  

Aspen Mini Storage continues to expand in Oklahoma and Arkansas and we are currently adding properties to accommodate current and future customers.